Vendor Agreement Templates
Professional vendor and contractor agreement templates for property management. Ready-to-use templates for all common service agreements.
About These Templates
These professional vendor agreement templates help you establish clear terms with contractors, service providers, and property management companies. Customize them to fit your specific needs and local requirements.
Important: These templates are provided for informational purposes. Always have agreements reviewed by a qualified attorney before use, especially for significant contracts or complex arrangements.
General Contractor Service Agreement
Comprehensive agreement for general contractors performing repairs, maintenance, or improvements
VENDOR SERVICE AGREEMENT
This Vendor Service Agreement ("Agreement") is entered into on [Date] between:
LANDLORD/PROPERTY OWNER:
[Your Name/Company]
[Address]
[Phone]
[Email]
VENDOR/CONTRACTOR:
[Vendor Name/Company]
[Address]
[Phone]
[Email]
License #: [License Number]
PROPERTY ADDRESS:
[Property Address]
SCOPE OF WORK:
[Detailed description of work to be performed]
COMPENSATION:
- Total Contract Price: $[Amount]
- Payment Schedule: [Payment terms]
- Materials: [Who provides materials]
- Change Orders: [Process for changes]
TIMELINE:
- Start Date: [Date]
- Completion Date: [Date]
- Work Hours: [Days/Times]
INSURANCE REQUIREMENTS:
Vendor must maintain:
- General Liability Insurance: $[Amount] minimum
- Workers' Compensation Insurance (if applicable)
- Proof of insurance required before work begins
WARRANTY:
[Warranty period and terms for work performed]
TERMINATION:
Either party may terminate with [X] days written notice.
Governing Law: [State]
Date: [Date]
Landlord Signature: _________________ Date: _______
Vendor Signature: _________________ Date: _______Maintenance Service Agreement
Agreement for ongoing maintenance services (HVAC, landscaping, etc.)
MAINTENANCE SERVICE AGREEMENT
This Maintenance Service Agreement ("Agreement") is entered into on [Date] between:
LANDLORD:
[Your Name/Company]
[Contact Information]
SERVICE PROVIDER:
[Service Provider Name]
[Contact Information]
SERVICES:
[Description of maintenance services to be provided]
SERVICE SCHEDULE:
- Frequency: [Weekly/Monthly/Quarterly]
- Service Days: [Days/Times]
- Response Time: [For emergency calls]
COMPENSATION:
- Monthly/Annual Fee: $[Amount]
- Payment Terms: [Net 30, etc.]
- Additional Services: [Hourly rate for extra work]
TERM:
- Start Date: [Date]
- End Date: [Date]
- Auto-Renewal: [Yes/No]
INSURANCE:
Service provider must maintain adequate insurance coverage.
TERMINATION:
[Termination terms and notice requirements]
Date: [Date]
Landlord Signature: _________________ Date: _______
Service Provider Signature: _________________ Date: _______Property Management Agreement
Agreement for property management companies
PROPERTY MANAGEMENT AGREEMENT
This Property Management Agreement ("Agreement") is entered into on [Date] between:
PROPERTY OWNER:
[Owner Name/Company]
[Contact Information]
PROPERTY MANAGER:
[Management Company Name]
[Contact Information]
License #: [License Number]
PROPERTY(IES):
[List of properties to be managed]
SERVICES:
Property Manager agrees to provide:
- Tenant screening and placement
- Rent collection
- Maintenance coordination
- Financial reporting
- Lease enforcement
- [Other services]
COMPENSATION:
- Management Fee: [X]% of gross rent or $[Amount] per month
- Leasing Fee: [Amount] per new lease
- Renewal Fee: [Amount] per renewal
- Additional Fees: [List any other fees]
TERM:
- Start Date: [Date]
- Initial Term: [Duration]
- Renewal: [Terms]
TERMINATION:
[Termination terms and notice requirements]
Governing Law: [State]
Date: [Date]
Owner Signature: _________________ Date: _______
Manager Signature: _________________ Date: _______💡 Best Practices
- • Always verify vendor licenses and insurance before signing
- • Include detailed scope of work to avoid disputes
- • Specify payment terms clearly
- • Require proof of insurance before work begins
- • Include warranty terms for work performed
- • Have agreements reviewed by an attorney for significant contracts
- • Keep signed copies of all agreements on file